Advert Groups

Properties which are identical e.g. there are several 2 bed third floor flats in a new development which need advertised, can be advertised as a group. In order to group properties, you need to create a record using the property wizard for each property and then link them together, or select each property from the data load and then link them together.

If you have more than one property with the same address and floor you can group the properties so that only one advert will appear in the magazine. All you need to do is create an advert for each property, and then group the adverts together, having identified which property advert you want to be the lead. This is the advert that will appear in the magazine. You will get the same number of identical shortlists for the number of properties that you have grouped together.

Grouping 5 properties in 2 adverts, your first advert group needs to be given a number e.g. ‘1’ the second advert group will be given a different number ‘2’ and so on.  You need to ensure that every advert group number is unique per cycle.  See below:  

Grouping for 3 properties in one advert

Advert Group                                    1

Advert Group Lead                           YES

Advert Group                                    1

Advert Group Lead                           NO

Advert Group                                    1

Advert Group Lead                           NO                           

Grouping for 2 properties in one advert:

Advert Group                                    2

Advert Group Lead                           YES

Advert Group                                    2

Advert Group Lead                           NO

And so on…

Advert Group numbers should be used from the following selection, depending on the borough in which you are advertising your property. Please contact your Borough member of staff to confirm which numbers to use for the next bidding cycle:

Notes: 

1. You cannot use a 0 for the Advert Group number and every Group needs to have a different number.
2. Group numbers are unique to the current bidding cycle.
3. You can use the numbers again for another bidding cycle.

A report can be done so you can see all of the group properties together.   This can be useful if any group advert shows as a problem advert and to check whether they all have a group lead and are set up correctly with group numbers. 

To get the report click on

Report (on the menu on the left of the screen), Property List , status select Ready to advertise,

Element 1 select Advert Group,

Element 2 Advert Group Lead,

Then click on:
Get Count, then when it has returned the number of property adverts, click on Generate List