Adding Rent Transactions in Locata HPA2

This article explains how to manually add rent transactions to a tenancy or rent account in HPA2, TA Plus (TAP), and TA Rent Accounting (TARA). 

TABLE OF CONTENTS

• Adding Transactions in TA Essentials
• Adding Transactions in TA Plus (TAP)
• Adding Transactions in TA Rent Accounting (TARA)

Adding Transactions in TA Essentials

In TA Essentials, all transactions are recorded manually. Follow these steps to add a transaction to a tenancy’s rent account. 

1. Navigate to TA on the left-hand menu.

2. Click on Tenancies.

3. Select the relevant tenancy or use the search box at the top of the page.

4. Scroll to the bottom of the page until you see the Rent Account box.

5. Click the green plus (+) button in the Rent Account box.

6. Enter the date (defaults to today’s date).

7. Select a transaction type from the drop-down list:

   • Adjustment

   • Payment

   • Housing Benefit

   • Rent

   • Service Charge

   • Other Charge

8. Add a description (e.g. Rent due).

9. Enter the amount in either the Debit or Credit column.

10. Enter a note (e.g. 14/07/25 - 14/08/25).

11. The Code is automatically generated based on the transaction type.

12. Click Save.

Note: The balance is shown in the top right.

Did you know: 
Credit = Income (e.g. online payment, housing benefit, cash payment)
Debit = Expenditure (e.g. rent due, service charge, other charges)

Adding Transactions in TA Plus (TAP)

TA Plus allows rent costs to be automated each week, but other charges and income must be recorded manually. 

1. Navigate to TA on the left-hand menu.

2. Click on Tenancies.

3. Select the relevant tenancy or use the search box at the top of the page.

4. Click on Rent Account.

5. Click the green plus (+) button in the Rent Account box.

6. Enter the date (defaults to today’s date).

7. Select a transaction type from the drop-down list:

   • Adjustment

   • Payment

   • Housing Benefit

   • Rent

   • Service Charge

   • Other Charge

8. Add a description (e.g. Rent due).

9. Enter the amount in either the Debit or Credit column.

10. Enter a note (e.g. 14/07/25 - 14/08/25).

11. The Code is automatically generated based on the transaction type.

12. Enter the frequency that the Debit or Credit should be added to the rent account.

13. Add a Schedule End Date for when you want these transactions to stop being added to the rent account.

14. Click Save.

Adding Transactions in TA Rent Accounting (TARA)

TARA can integrate with systems to automatically record rent, service charges, and income, reducing manual entry. Charges can be set up to post daily or weekly. 

1. Navigate to the Accounts left-hand menu.

2. Click an option, in this case TA Rent Accounts, then select the relevant account or use the search box at the top of the page.

3. Click the £+ icon in the menu bar.

4. Select the transaction type (Payment or Charge).

5. Enter the date (defaults to today’s date).

6. Select a Rent Element from the drop-down list (customisable by Super Users).

7. Enter the amount.

8. Add an Import Reference (e.g. Damage recharge).

9. Add a note (e.g. Replacement costs for front door casing).

10. Click Save.

Note: The transactions page shows 11 rows at a time. Use Show older or Show newer at the top of the page to navigate.